On logic (non-critical)Critical pathMilestoneOpen end (no logic)
Select an activity to view calculated dates or edit its logic, duration, and owner.
Go / No-Go Gates
Minimum conditions required for the festival to proceed. Independent of overall schedule status.
ID
Gate
Target date
Status
Critical path: activities with zero total float. Any delay to these directly delays the calculated finish date. This is a technical schedule-risk view, not a priority list — see Go/No-Go above for the handful of items that actually determine whether the festival happens. Split below by whether the item is needed by the festival's real end date (Aug 22) or only afterward, for closeout.
Critical, needed by Aug 22
ID
Activity
Workstream
Dur
Early Start
Early Finish
Total Float
Critical to closeout only (after Aug 22)
Zero float relative to completion of the full register, including post-festival administrative work — not the festival date itself. For closeout planning, not festival-risk review.
ID
Activity
Workstream
Dur
Early Start
Early Finish
Total Float
Feeding buffers — network configuration
Merge points where a non-critical activity feeds directly into the critical path. Buffers here absorb delay on the feeding side without adding float to the critical path itself. New merge points default to 2 working days; adjustable.
Resource basis: Owner Role per the activity register. Totals reflect scheduled working days for logic-linked activities only; unlinked (open-end) activities are excluded until connected.
Activities with no predecessor logic. Expected count: one (GOV-010, the project start milestone).
ID
Activity
Workstream
Type
Owner
Logic Status
Full edit history. Rows in red indicate a change that altered the calculated festival date.
Contribution summary, by person
Person
Total changes logged
Tasks marked complete
Last activity
Usage log
Person
Last seen
Changes made
Role-to-person assignment. Aggregate workload by person is shown on the Resource Loading tab.
Owner Role (from register)
Activities
Assigned to
LBFF — Board Meeting Schedule
Default cadence: monthly (more than 4 months out), biweekly (8 weeks to 4 months out), weekly (within 8 weeks). Standard time: Monday, 3:00 PM. Date and time editable per meeting. Agendas generated from current schedule status.
#
Phase
Date
Time
Risk assessment — Rev 0. All fields editable.
Weather — Aug 19–22, historical data
Historical climate data (NOAA, 55-year average) for these dates. Not a forecast. Forecast data becomes available approximately 10–16 days before the event.
ID
Category
Risk
Prob %
Impact
Owner
Mitigation
Status
Starting balances are estimates based on prior-year scale. All entries editable; add transactions as they occur.
Cash position — running ledger
Deposit and Payment entries affect bank balance directly. Reserved (active PO) and Approved (ready to pay) do not affect bank balance but reduce Available funds. Reclassify to Payment once funds are disbursed.
Date
Description
Category
Type
Amount
Cash needs by date
Projected cash outflows by date and amount. Dates are drawn from the schedule where available; amounts are estimates pending confirmation.
Date
Amount
What it's for
Schedule source
No sign-in exists yet, so approval buttons are visible to everyone the same way every other edit in this tool is — this tracks the real workflow status, but doesn't technically restrict who can click Approve. That needs the password system still on the list.
Submit an expense
All expenses
Date
Submitted by
Category
Description
Amount
Receipt
Status
Approve is restricted to the Board President. Mark Received is restricted to whoever requested the PO. Mark Paid is restricted to the Treasurer/Finance Lead. None of this is enforced by a real login yet — it's hidden by name match, not secured. Real sign-in is still on the list.
Submit a purchase order
All purchase orders
Requested by
Vendor
Category
Description
Amount
Needed by
Quote
Vendor invoice
Status
Visible to everyone with the tool open. Not private messaging — treat it like a shared board channel.
The suggestion is signed with your name. Votes are not — the count is real, who voted for it isn't shown to anyone.
Add a suggestion
All suggestions
Permanent, dated snapshots. Once saved, a report card does not change — even if the underlying schedule is edited later. This is a historical record, not a live view.
Take a snapshot
Grading basis: on-time completion rate of tasks that have actually reached their due date. A person with zero tasks assigned is marked No Participation, not graded on a curve with everyone else. A person with tasks assigned but nothing due yet is marked Pending.
History
Everything where you're Accountable, per the RACI field on each activity. Switch identity in the header to see a different person's view.
Behind schedule
Due in the next 30 days
Everything else assigned to you
ID
Activity
Workstream
Start
Status
Draft staffing plan — Rev 0. Headcounts, roles, and shift times are placeholders pending confirmation with the team.
Role / Task
Volunteers
Reports to
Start
End
Notes
📊
Dashboard
The quick look. Are we on time? What's behind?
📋
Schedule
Every task. Click one to check it off or change it.
🔥
Critical Path
These can't be late — or the festival date moves.
👥
Resource Loading
Shows who has too much on their plate.
❓
Open Ends
Tasks nobody's connected to a plan yet.
🧑🤝🧑
Team
Who owns what.
📅
Board Meetings
When we meet. Click "Agenda" to see what to talk about.
⚠️
Risk Register
What could go wrong, how likely, who owns it.
💰
Finance
What's in the bank, what's reserved, what's coming due.
🧾
Expenses
Submit an expense with a receipt, track it to paid.
📦
Purchase Orders
Request a PO, track it from approved to paid.
💬
Chat
Leave a note for the whole group.
💡
What Can We Do Better
Suggest and vote — suggestions are signed, votes aren't.
📋
Report Card
A permanent monthly snapshot — board and individual grades.
🎪
Event Day Staffing
Who works during the festival, and when.
✅
My Tasks
Your own view — just what's on your plate.
📝
Change Log
Every change, who made it, when.
How to check off a task
Go to Schedule, find your task, click it.
Change the status to Complete.
Click Apply.
Three things to know
Anyone can edit anything. No permission needed. Every change is logged.
Changing a date moves other dates. Dependent activities recalculate automatically.
First time on a new device, pick your name. So your changes show who made them.
Colors
On track Can't be late Milestone
Dates that can't move
Planning starts Nov 1, 2026. The festival is Aug 19–22, 2027. Locked — ask if these ever need to change.
